The Do’s and Dont’s of Workplace Cybersecurity

Did you know that according to a recent study, employee negligence and accidental loss are the main causes of data breaches? Considering the growing number of dangerous data breaches recently, it’s more important than ever that employers and employees work together to create a cybersecure work environment so all of us are protected.

In honor of Employee Appreciation Day, the FixMeStick team has put together the most important elements of workplace cybersecurity. Plus we have some fun tips for how you can apply these tips at home too!

1. Network & Wi-Fi Security

Don’t leave your office Wi-Fi unsecured and vulnerable to attack. Secure your workplace Wi-Fi with a unique password, and only allow your employees to have access to this network. If you have a lot of people coming in and out of your workplace, setup a guest Wi-Fi network!

FixMeTip: your home Wi-Fi is no different – make sure it is password protected so no one can access it. For added security, try NordVPN that encrypts your data so even if someone is able to snoop they won’t be able to understand anything.

2. Employee Security On The Go

With new technology has come increased flexibility in how, when and where people work. Now we see people working remotely while they travel, maybe they’re working from home some days, or sometimes they’re sending an email on their morning commute. Here at FixMeStick we’re allowed to work from remotely and it’s great!

But with these new ways of getting the job done there are also new threats to be aware of. When out-of-office, employees should always use a virtual private network, or VPN, on their devices. This means that even if they are connected to a non-secure or public Wi-Fi network at their local coffee shop or at their home, their IP address and online traffic is hidden from snooping eyes.  

FixMeTip: As an extra safety precaution, if you’re on the go for work or personal stuff you should always keep an eye on your devices to prevent loss and theft. Current statistics show that a laptop is stolen every 53 seconds, and the average total cost to a company due to laptop loss is $47,000. We want to make sure neither you nor your company is featured in these statistics!

3. Account Security

In order to protect valuable company documents, information, and communication, it is essential that employees know the latest practices in account and password security. We recommend implementing these 3 account security practices:

  • Create unique, complex passwords for all your accounts. Can’t remember them? Most browsers will store your passwords for you.
  • Use 2 Factor-Authentication on all company accounts (email, third party sites, databases, etc).
  • Restrict access to files based on employee position and privilege – not everyone needs to know what the Accounting department is working on.

4. Antivirus Security

Having even one computer infected with viruses and malware in the office can compromise everyone’s cybersecurity. This is why all computers in the office should have an antivirus program installed, and all employees should scan their computers regularly for infections.

At FixMeStick HQ, we use McAfee Total Protection and run FixMeStick scans once a month. Clean computers are the first step to maintaining a cybersecure workplace!

FixMeTip: do this at home also to be protected.

5. Employee Awareness

A key part of workplace cybersecurity is the human element. Your employees are your greatest asset when pursuing a cybersafe office. Invest time in teaching them internal cyber security standards. You don’t want an employee to accidentally leave sensitive data or accounts vulnerable to breach.

Training sessions led by IT professionals or informed individuals ensure that everyone is on the same base about security in the office, and lessens the likelihood of human error!

FixMeTip: follow us on Facebook for helpful tips and the latest news so you’re always cyber aware.

6. Employee/Company File Security 

Last but not least, never forget to backup every file and document to a secure, cloud based system. In the case of a nasty ransomware virus, information theft, or physical damage to a company devices, this extra step can be a real life saver!

Whether you work for a large corporation, run a small family business, or do freelance work, these steps can protect your company’s information, and the work of your valued employees. Remember, cybersecurity takes teamwork, so don’t forget to share this article with your colleagues and friends to remind them about cybersecurity in the office!

Leave us a comment below with any additional cybersecurity tips you take to protect yourself.

2 comments

  1. Big Z. - Reply

    I do not know how many times I told my co-workers never to use public Wi-Fi hotspots without protection like NordVPN. It is the easiest way for hackers to crawl into our devices. Those open connections are not encrypted, so hackers can easily keep track of anyone who is connected. This is where VPN save us from all possible security problems.

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